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Positions
Location:Quito, Ecuador
INBAR Department:Regional Office - Latin America and Carribean
Report to:Regional Coordinator
Duration:14 months (with 2 months probation)

The International Bamboo and Rattan Organisation (INBAR) is the only treaty-based inter-governmental organisation committed to reducing poverty and protecting the environment through the sustainable use of bamboo and rattan.  With headquarters in Beijing, China and offices in India, Ethiopia, Ghana and Ecuador, the INBAR Secretariat supports its 42 Member States worldwide and has links with a large number of international, regional, and national organizations. INBAR is currently seeking an experienced and highly capable Administrative and Communication Assistant for Latin America and Caribbean (LAC), working in INBAR LAC office in Quito, Ecuador. The salary-range for this position is USD 720 to USD 800 per month. (In Ecuador, INBAR staff of non-Ecuatorian nationality has tax free status)
Key Requirements
  • Receive, screen and direct telephone calls and visitors; respond to routine internal and external inquiries;
  • Analyze, manage and monitor a large and diversified volume of complex correspondence and documentation, often of confidential and sensitive nature;
  • Ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness; bring complex, sensitive or priority issues to the Regional Coordinator´s attention;
  • Provide support to the Regional Coordinator to coordinate the work performed by other office support staff; coordinate activities across the Regional Office, including deadlines and other requests;
  • Provide information and guidance to staff at all levels within the Regional Office; ensure understanding of intent and deadlines;
  • Establish internal procedures and tracking systems for correspondence and documents; verify that work is done in accordance with corporate standards; monitor work progress;
  • Provide support a wide range of personnel actions including appointments, extensions, duty travels, etc.; review, maintain and update confidential personnel information records and files in the area of responsibility;
  • Provide support as requested, during the organization of high level meetings, finalize agendas and invitations, ensure the production and distribution of documentation, take notes and prepare minutes, and follow up on required actions;
  • Review documents and make changes to their format or style in accordance with standard practices; conduct research and prepare briefing materials for the Regional Coordinator;
  • Draft correspondence to member countries, International Organizations and other institutions regarding information; draft text for reports on specialized matters; evaluate, verify and edit tables, charts and presentations for annual and periodic publications and internal or international meetings;
  • Provide support in the management of media platforms: Twitter, Facebook, YouTube and others;
  • Other tasks as reasonably requested by the supervisor.
Requirements
  • Education: High Technical Education
  • Experience: Three years of relevant experience in office support work at Management level.
  • IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment
  • Languages: Spanish. Working knowledge of English will be assessed
  • Technical Skills: Knowledge of the communication and documentation standards, knowledge management of media platforms: twitter, Facebook, YouTube and others
  • Core Competencies: Results Focus, Teamwork, Communication, Building Effective Relationships, Knowledge Sharing and Continuous Improvement
Application Process

Applications will be accepted until 20 March 2017.  All applications will be acknowledged, however, only short-listed candidates will be contacted for further action.

Please send a cover letter with your Curriculum Vitae (both English and Spanish) to the email address: inbarlac@inbar.int

Please indicate the position to which you are applying in the email subject line.

To learn more about INBAR, please visit our web site at: www.inbar.int

Location:Beijing, China
INBAR Department:Global Programme
Report to:Director of Global Programme
Duration:

International Bamboo and Rattan Organisation (INBAR) is the first intergovernmental organisation headquartered in China. It currently has 42 Member States, comprising most of the bamboo and rattan resource countries from the Global South. Since its creation two decades ago, INBAR has run projects and programmes in over 20 countries, and provided capacity building and awareness raising on the productive use of bamboo and rattan in over 80 countries. Today, INBAR’s global programme is coordinated from its secretariat in Beijing, and put into action through Headquarters in China and Regional Offices in Ecuador, Ethiopia, India and Ghana. INBAR supports an international network of experts in bamboo and rattan sustainable management, natural resources management, socio-economics, capacity building and knowledge sharing. The 2015-2030 INBAR Strategy aims to help countries reach their sustainable Development Goals and related objectives under the Rio Conventions, through 4 approaches:
  • Policy advice and guidance
  • Strengthening and broadening the INBAR network of Members and partners
  • Information management and knowledge transfer, including training and capacity building
  • Managing a selected number of Action Research Programmes, mainly through South-South and Trilateral Cooperation
The Administrative Assistant will report directly to the Director of Global Programme. He/She will be responsible for providing administrative support to all Global Programme staff based at INBAR HQ as well as those based at Regional Offices. Gross Salary - US$2,250/month
Key Responsibilities
  • Collecting information from Global Programme and Finance staff to maintain and update the INBAR Global Programme Project Pipeline
  • Filing duplicate copies of all legal documents pertaining to Global Programme operations, such as contracts, partnership agreements, letters of interest, memorandum of understanding
  • Keeping and updating a list of committed Global Programme deliverables to donors and partners, as well as sub-contract partner deliverables. This will include sending early warnings and reminders to responsible INBAR staff
  • Managing collection of Global Programme Staff Monthly Timesheets
  • Supporting Global Staff to organise mission duty travel - flight & hotel bookings, visa applications, and travel insurance
  • Support for global programme event coordination - drafting invitation letters and supporting participant travel logistics
Requirements
  • Advanced Degree in Administration
  • At least 2 years of experience working in related natural resource management and administration
  • Excellent skills of listening, speaking, reading and writing in both English and Chinese; French and Spanish would be an advantage
  • Skillful in basic computer operation, such as Microsoft Word, Excel, Powerpoint, Adobe Photoshop, etc.
  • Strong willingness tin taking initiatives in work, innovative, note to details, well-organised, hardworking
  • Comfortable in a multi-cultural work environment and a good team player
  • Good communication and presentation skills
  • Someone who is excited about the potential of bamboo and rattan in sustainable development
Application Process

Applications will be accepted until 22nd June 2017.  All applications will be acknowledged, however, only short-listed candidates will be contacted for further action.

Please send a cover letter with your Curriculum Vitae (in both Chinese and English) to:

Human Resources Department, INBAR hr@inbar.int

Please indicate the position to which you are applying in the email subject line.

To learn more about INBAR, please visit our web site at: www.inbar.int